Real Estate

Establish payment-verification procedures at the beginning of a transaction, before a last-minute change creates pressure. Explain which trusted number the parties should call, who is authorized to confirm instructions, and how changes are handled. A familiar email thread is not sufficient evidence that the sender or account details are genuine.

Plutus can support payment-review workflows and Psycher can support investigation of suspicious communications. Keep human approval and independent callbacks mandatory for sensitive changes. Preserve the instructions, verification notes, and approvals so the organization can establish what was authorized if a dispute or incident occurs.

• Do not verify a change using a number supplied in the same message.
• Escalate suspicious instructions before releasing funds.

Use controlled sharing for identity documents, purchase agreements, financial records, and signatures. Limit access to the parties who need it and remove access when the transaction ends. Review suspicious changes to seller contact details, account information, and document-signing workflows through an established verification process.

Librarian can help organize systems and ownership, while Cerberus can support approved information-handling controls. Security findings should inform investigation, not substitute for legal identity checks or title procedures. Coordinate responsibilities across the transaction chain so every participant knows who can authorize a correction.

• Require strong authentication for email and document portals.
• Avoid unrestricted links for closing packages and identity records.

Prepare an immediate escalation process for suspected wire fraud, including contact with the financial institution and appropriate authorities. Separately, plan for outages affecting title records, transaction platforms, property management, or connected building systems. These events may require different operational and safety owners.

Dewey can support coordination and Growler can assist with evidence preservation. Human leadership must approve external communications, account changes, and containment. Test access to essential transaction information during an outage and reconcile any manual work once systems return, without weakening document confidentiality.

• Maintain verified banking and incident contacts outside the affected mailbox.
• Separate building-system access from ordinary office and guest networks.